 Project Status: The completion status is one of four possible choices. The government has limited us to:
- Not started
- Less than 50% completed
- Completed 50% or more
- Fully complete
“Evaluation of completion status of the project, activity, or federally awarded contract action funded by the Recovery Act. The status of the work should be based on performance progress reports and other relevant non-financial performance information. For awards funding multiple projects such as formula block grants, provide your best estimate of completion of all projects based on any aggregate data and information.”
Quarterly Activities/Project Description: This is an up to 2,000 character field that describes the overall purpose and outcomes expected but with emphasis on what has occurred. This is not meant to be a technical progress report; however, it can be in layman’s terms since the general public will be able to view it.
“A description of the overall purpose and expected outputs and outcomes or results of the award and first-tier Subaward(s), including significant deliverables and, if appropriate, units of measure. For an award that funds multiple projects such as a formula block grant, the purpose and outcomes or results may be stated in broad terms. For Federally Awarded Contracts: A description of all significant services performed/supplies delivered, including construction, for which the prime contractor invoiced in this calendar quarter.”
Number of Jobs Created/Retained: This is a 10 character field where we report the total number of FTEs for jobs created and/or retained by a specific award. Faculty with tenure cannot be in either classification unless reporting FTEs for summer salary for nine month appointments; however, anyone else on the project could be construed as a job created and/or retained. This is a cumulative number for the project. The percent of effort should be used to estimate the annual FTEs.
“Jobs created and retained. An estimate of the number of jobs created and jobs retained in the United States and outlying areas. At a minimum, this estimate shall include any new positions created and any existing filled positions that were retained to support or carry out Recovery Act projects, activities, or directly by the recipient or federal contractor. For grants and loans, the number shall include the number of jobs created and retained by sub recipients and vendors. The number shall be expressed as “full-time equivalent” (FTE), calculated cumulatively as all hours worked divided by the total number of hours in a
full-time schedule, as defined by the recipient or federal contractor.
For instance, two full-time employees and one part-time employee working half days would be reported as 2.5 FTE in each calendar quarter. A job cannot be reported as both created and retained. As used in this instruction, the United States means the 50 States and the District of Columbia, and outlying areas mean commonwealths and territories.”
NIH has added “Per OMB guidance, prime recipients should report this as a single, combined number of jobs created/retained by both the prime and sub-recipients and vendors. Consistent with the OMB definition, data on jobs created/retained by vendors of prime and sub-recipients should be reported to the extent this data is readily available to prime and sub-recipients. Job estimates regarding vendors of prime or sub-recipients should be limited to direct job impacts for the vendor and not include “indirect” or “induced” jobs.
While NRSA fellows/trainees are not considered employees, for purposes of ARRA reporting these individuals should be reported as jobs created/retained when ARRA funds have been awarded to a training grant or individual fellowship. One full-time appointment for 12 months would equal 1.0 FTE for the number of jobs; a full-time appointment for only 6 months would equal 0.5 FTE.”
Description of Jobs Created/Retained: This is a 4,000 character field to describe the jobs created and/or retained. Here you would describe the employment impact of the funded work including the types of jobs created and retained at Emory AND any Emory subcontractor. This is a report on the whole award to Emory, not just the portion Emory retains.
"A narrative description of the employment impact on the Recovery Act funded work. This narrative is cumulative for each calendar quarter and, at a minimum, will address the impact on the recipient's or federal contractor's workforce (for grants and loans, recipients shall also include the impact on the workforce of sub- recipients and vendors). At a minimum, provide a brief description of the types of jobs created and jobs retained in the United States and outlying areas. "Jobs or positions created" means those new positions created and filled, or previously existing unfilled positions that are filled, as a result of Recovery Act funding. "Jobs or positions retained" means those previously existing positions that are retained as a result of Recovery Act funding. This description may rely on job titles, broader labor categories, or the recipient's existing practice for describing jobs as long as the terms are widely understood and described the general nature of the work."
Activity Code: This is a 20 character field. Here we are asked to provide the National Center for Charitable Statistics “NTEE_NPC” code(s) that describe the Recovery Act projects or activities under the award. We are provided a link of the searchable codes. While this is an onerous task to determine, it is a one-time requirement unless the project scope changes substantially during the award.
The link is: http://nccsdataweb.urban.org/PubApps/nteeSearch.php?gQry=all-core&codeType=NPC
The code is alphanumeric with a description. Most Emory awards will fall in the following categories:
E. Health Care; F. Mental Health, Substance Abuse; G. Diseases, Disorders & Medical Disciplines; H. Medical Research; U. Science & Technology; V. Social Science; and W. Public, Society Benefit.
A summary of these codes can be found at: http://nccsdataweb.urban.org/PubApps/nteeSearch.php?gQry=allMajor&codeType=NTEE
“For Grants and Loans:
For awards primarily funding infrastructure projects, enter the North American Industry Classification System (NAICS) code(s) that describe the Recovery Act projects or activities under this award. A searchable code list is at http://www.census.gov/naics/.
For all other awards, provide the National Center for Charitable Statistics “NTEE-NPC” code(s) that describe the Recovery Act projects or activities under this award. A search code list is at http://nccsdataweb.urban.org/PubApps/nteeSearch.php?gQry=all-core&codeType=NPC.”
Award Description: This is another 4,000 character field. We are expected to provide the award title and description for the overall purpose of the funding action. This information may be copied and pasted from your award abstract. This probably is a one-time requirement unless the scope changes during the award.
“For Grants and Loans:
Award title and description with purpose of each funding action, if any. The description should capture the overall purpose of the award. For example, “community development,” “comprehensive community mental health services to adults with a serious mental illness,” etc.
For Federally Awarded Contracts:
Provide a description of the overall purpose and expected outcomes, or results of the contract or action under the contract funded by the Recovery Act, including significant deliverables and, if appropriate, associated units of measure.”
NIH added, “Enter project abstract as provided by the HHS Readiness Tool/NIH RePORTER tool, public health relevance statement, or other text that may be more informative to the public.
For summer research experience supplements, provide a sentence such as, “This grant provided a summer research experience for ________ (insert “X” number of high school students(s), college student(s), science educator(s), etc.) in health-related scientific research.”
For administrative supplements, do not use the abstract from the parent grant, rather create a description of the purpose of the supplement.” |
