- What is records retention?
- Why is records retention important?
- What are the general rules for sponsored programs records retention?
- What are the challenges of sponsored programs record retention?
Records retention is the term applied to the safeguarding of important records that document decisions, policies, financial activities and internal controls. They also document and maintain the University’s history and activities. Emory’s Records Retention Policy ensures that the University maintains the integrity of the records for an appropriate and/or required period of time for administrative, legal, financial, and historical purposes.
Historically records were paper but today also include text, video and audio files. A record is any recorded information regardless of media, characteristics, physical form, or means of transmission made or received and maintained by Emory pursuant to its legal obligations or in the transaction of its business. In most cases only the original record needs to be kept; however, in some instances copies can substitute for the original record. For the purposes of this handbook, we are primarily talking about original financial records of sponsored programs. However, it also includes technical, patent and trademark records or any other record that an auditor might request.
For more information regarding records management go to: http://records.emory.edu.