Budget Levels

Budget levels represent a hierarchy that supports budgeting requirements. All items within the same level represent the same kind of information. Two levels of budgets have been established for use within the GRANT project costing business unit. The budget detail level will vary depending on the type of award and/or sponsor.  The budget level will also determine which FUND ChartField will be used within the project’s SmartKey.  A ChartField is a PeopleSoft term describing a field that stores a value, chosen from a table of valid values. PeopleSoft uses ChartField functionality to capture, access, and report its financial information; a combination of ChartField values (ChartField String) identifies a financial transaction.  Each ChartField operates independently functioning similar to a slot machine and may have a many-to-one relationship with other ChartFields.

High Level/Level 1:

  • Is considered a lump sum level
  • Used for clinical trials and/or any awards or sponsors with unrestricted line-item budget
  • Consists of: 
    • Direct Costs subject to F&A
    • Direct Costs not subject to F&A
    • Subaward/contract information
    • Facilitates and Administration Costs

Detail Level/Level 2:

  • Is considered a more detailed categorical level
  • Used for awards or sponsors with restricted line-item budget
    • Consist of:
    • Salary Pool
    • Fringe Benefits Pool
    • Prof Consult Service Pool
    • Computer Services Pool
    • Communications Pool
    • Maintenance/Repair Service Pool
    • Other Services Pool
    • Supplies Pool
    • Equipment Pool
    • Travel Pool
    • Student Aid Pool
    • Other Expenses Pool
    • Lease-Rent Space
    • Sub-Award Pool
    • F&A Pool

Chartfield Values

ChartField Name

Required or Optional for Grant Budget

Definition/Comments

Business Unit

Required

- An identification code that represents a high-level organization of business information
- EMUNV

Account

Required

Filled in by PS from proposal page (via EPEX)

Operating Unit

Required

Must be completed by DMG

Department

Required

- ChartField that indicates who is responsible for or affected by the transaction
- Filled in by PS from proposal page (via EPEX)

Fund

Required

- ChartField that represents structural units for education and government accounting
- Must be completed by DMG

Class/NACUBO

Required

Must be completed by DMG

Project

Required

- The Project/Grant ChartField is used to identify a discrete set of activities that occurs within a finite time period. Financial activity is limited to the dates associated with the ChartField. Activities associated with this ChartField may span multiple Departments, Funds and/or Accounts
- Filled in by PS from proposal page (via EPEX)

Activity ID

Required

Filled in by PS from proposal page

Project Business Unit (PCBU)

Required

Filled in by PS from proposal page

Program

Required

00000

Event

Required

0000

Fund Chartfield Values