The Sponsored Programs Approval Form (SPAF) is available in iPDF format. This format is compatible with both PC and Macintosh computers. Please read the instructions carefully before entering data and printing the form.

OSP is no longer supporting the previously available versions of the SPAF, including the Word 97, Word 7, and Word for Macintosh versions. The use of the iPDF format requires the user to have the software specified in the instructions. OSP strongly encourages all users to acquire the necessary software as many funding agencies require or will require use of this software for application submissions.

Your comments about the SPAF are EXTREMELY important to us. After using the SPAF, please send in your comments via either e-mail to your OSP Research Analyst or telephone (727-2503). With your feedback we will further improve the SPAF so that we can better serve the Emory campus community.

*Instructions for Using and Saving the SPAF

The SPAF is available in iPDF format. Please note that if you are using Acrobat Reader you will be able to fill-in and print the forms, but you will NOT be able to save the completed form or perform other types of functions. Acrobat Reader can be downloaded free from the Adobe website (http://www.adobe.com/products/acrobat/readstep2.html). To save the forms, you must be using Adobe Acrobat.

*Completing the Form

To begin, place your cursor over the field in which you wish to begin typing and click in the field. When over an interactive field, the cursor changes from a hand to the text indicator icon.

You may hit the TAB key to move to the next field or you may place the cursor over the field to which you wish to move and click in that field. Do not use the ENTER key. Hitting the ENTER key will move the data you just input out of the viewing/printing range of the field and it will not be displayed.

To place a checkmark in one of the option boxes, move the cursor over the box until it becomes a hand with only the index finger extended and click in the box. A checkmark will be automatically added to the box.

In the Budget Data section of page 2 of the SPAF, enter the direct and F&A costs for both the Initial Period and Entire Project Period. The computer will add the amounts and enter the total in the appropriate space. Figures in the University Commitment section will also be totaled by the computer.

Please be sure to enter information onto the SPAF as completely as possible. OSP requires this information to properly process your proposal.

*Saving the Form

After you have completed entering data onto the form, you may save the form if you are using Adobe Acrobat 4.0 or a combination of Adobe Acrobat 3.x and the Acrobat Forms Author Plug-in 3.5. If you are using Acrobat Reader 4.0 or Acrobat Reader 3.x and Acrobat Forms Fill-in Plug-in, you will be able to print the forms, but not save them.

To save the form, go to FILE, then select Save As. Assign a directory and name to the file. The extension for the file should be .pdf.

If you have any questions about using the SPAF in iPDF format, please call OSP at 727-2503 or e-mail your OSP Research Analyst .