The Grants Module (GM) is not a stand-alone application. It requires components within Contracts, Project Costing, General Ledger, Commitment Control and Billing/AR to fully function as a grants management tool.
Cost Collection / PC Integration Processes
After transactions have been processed and journal generated to the Actuals Ledger in the GL from the other modules or from 3rd party interfaces like Yerkes, Telecom, etc. a process is run to bring the transactions associated with Grant Projects into the Project Transactions Table. This table is called the Project Resource table (Proj_Resource). The gathering of transactions is known as Collect Costs. There is a specific collect cost run control for each module where expenditures are processed.
The Collect Costs process will review all transactions in source modules based on the definition of the collect costs run control. This collect process can be defined to run at a Business Unit level or a lower level such as Project ID or Activity ID. Collect Costs reviews all transactions in the Compass modules based on the run control definition.
Previously collected transactions were flagged during the original collect costs process and will not be collected a second time. Transactions that have not been collected are marked for collection and integrated to the Project Costing module in the Project Resource Table. After Collect Costs runs, users should verify that the transactions are reflected correctly in PROJ_RESOURCE.
These collected transactions are managed in the Project Resource Table for revenue recognition, F&A calculation, billing tasks and various reporting processes
All of the collect costs processes will be done in batch unless there is a need for ad hoc collection to facilitate closeout, invoicing, or reporting.
- Collect Costs will be collected on Accounting Date versus Transaction Date.
- Cost Share F&A lines and Third Party Cost Share will not be integrated into the GL.
- Budgets will be created for Sponsor F&A expense (SFA) and F&A expense transactions will pass through the Commitment Control process, however, Emory will not control spending on F&A expenses at the budget level (all F&A expenses will be allowed to pass)
- Sponsor F&A (SFA) amounts will be visible on reports